Cloud Migration - What's the Point?

You’ve heard the terms “cloud migration” and “cloud computing” more and more over the past few years, but did you know that the cloud services market is worth more than $200 billion? According to IDC, worldwide spending on cloud services is expected to increase from $67 billion to $162 billion between 2015 and 2020!

But what is it all about? Let’s take a look at Cloud Migration, its benefits, and what to look for when beginning a Cloud Migration project.

What is Cloud Migration?

Cloud Migration is the process of moving paper-based or locally-stored electronic documents and data to the cloud, or moving them from one cloud environment to another. All computing, storage, and software are transferred to the cloud.

The Benefits of Cloud Migration for Document Management

What’s the point of storing your data and documents in the cloud? First of all, if your processes are still paper-based, you’re sacrificing time and money – two of your most valuable resources.

Here are a few statistics to consider before deciding if a Cloud Migration is worth your while:

• Employees spend an average of 30-40% of their time looking for information they can’t easily find
• For every misplaced document, your business could lose anywhere from $350-700
• 50% of business waste is made up of paper
• US offices use 12.1 trillion sheets of paper a year
• With all the paper we use each year, we could build a 12-foot-high wall of paper from New York to California

That’s a ton of paper! And it’s eating up resources needlessly. A cloud solution can cut down your business waste dramatically, and it can cut out all the time wasted searching for documents that have been misplaced or lost.

Security

Everyone has sensitive documents - like medical records, employee records, customer information - that, if in the wrong hands, can cause real trouble for both you and the company. It’s critical that your cloud solution treats security as one of the most important things to keep in mind when going paperless.

It may seem counter-intuitive, but the right paperless solution will enhance access while also beefing up security. How is that possible? Here’s how: Your team – those who are permitted to access your data and documents – will have greater access, considering that they’ll be able to access information any time they need to, from anywhere with an internet connection. At the same time, people who don’t have permission to view your sensitive data and documents won’t be able to stumble upon private information that’s been left on someone’s desk or inbox.

Disaster Recovery

Did you know that 30% of small businesses will experience a natural disaster at some point. What comes next is even more frightening: Of the businesses that experience major data loss, 70% of them are out of business within a year!

It’s important to have a Disaster Recovery Plan in place for when the unexpected happens.

Fortunately, when you migrate your documents and data to the cloud, that means you’ll be keeping digital copies of your documents and data, so they won’t be lost, even if your physical office building is damaged.

Got Questions about Going Paperless?

We’ve got answers. Check out our whitepaper, Not Your Mama’s Guide to Going Paperless, for all the details you need about the process of going paperless, and the payoff you’ll see.

Not Happy with Your Current Paperless Solution?

You may have already switched to hosted cloud services along with a Document Management or Workflow Automation solution, but feel like you’re missing out on some of the functionality you want and need. Consider that, along with hosting your data and documents, a platform like DocuPhase can also help you organize your information automate your processes using our Enterprise Automation tools.

To date, we’ve converted millions of documents from competing and proprietary systems, including:

• Perceptive/ImageNow
• Hyland/OnBase
• DocuWare
• EMC/Documentum & Application Extender
• DocStar
• DocuShare
• eCabinet
• ImageWare
• SIRE

Our existing direct conversion utilities make it easy to transfer your documents and data, without having to worry about anything falling through the cracks. For more info and to set up a meeting with an expert, check out DocuPhase.com.