Float Away from Outdated Processes and into Financial Success with Cloud-Hosted Automation Solutions

For modern businesses, staying ahead of the competition is vital for their continued success. This can be achieved in a variety of ways, but one of the most impactful is leveraging effective, flexible, and robust technology that keeps their important processes running smoothly while driving down operational costs and employee time spent on tasks.  

While on-premise systems have been trusted resources for many organizations for years, the benefits of moving business processes to a cloud-hosted solution can’t be ignored. Not only does the cloud provide users and staff with anytime, anywhere access, but it also helps save an organization valuable time and money. When paired with automation, this impact is even more noticeable—for both employees and your bottom line.  

In this blog, we’ll look at how your business can float away from outdated, costly processes and into financial success with cloud-hosted automation solutions.  

Cost Savings in the Cloud 

Hardware No More 

Cloud-hosted solutions are a unique technological addition to businesses in that they are almost immediately cost-effective. By making the switch from an on-premise solution to a cloud-hosted one, all hardware-related costs disappear. This includes operational costs like server maintenance, upgrade fees, and physical repair costs.  

Additionally, companies that rely on on-premise services have to make space for large servers—and pay the energy bill they create. These servers must stay cool to remain functional, on top of consuming a large amount of energy just to run properly. Cloud-hosted solutions, however, require no in-house space or temperature maintenance. As long as your organization has an internet connection and a laptop, you’ll have access to both the cloud and your important data.  

The money that was previously spent on hardware can now be allocated wherever your business may need it the most.  

Breeze Through Manual Tasks with Automation 

In addition to eliminating hardware costs, cloud-based automation software transforms AP processes into operational powerhouses. Your staff can say goodbye to cumbersome paper files and their associated costs. They no longer have to organize important documents and invoices in filing cabinets or remember to save data to server 3 in a dark, hot room.  

With cloud-based automation, your team can automate data collection, document management, approval routing, and more. This accurate information can also be accessed from anywhere, at any time, thanks to the cloud.  

This change gets rid of even more cost drivers associated with on-premise systems, like paper processing fees, physical check storage and management, and the costs that come with needing a larger space to host cabinets and other filing fixtures. 

Lift Employee Performance to New Heights 

Closely tied to how cloud-hosted automation can improve your essential AP processes is how it directly impacts your AP team. With less time spent on manual data management, invoice routing, and tedious filing tasks, your team will now be able to focus on more strategic initiatives.  

Not only does this benefit employee morale, but it also can help your business identify other areas of cost savings, as valuable time is no longer being eaten up by constant management and monitoring of an on-premise system. 

Don’t Let Security Risks Rain on Your Parade 

While many business leaders see on-site hosting as a safer way to store data, files, and workflows, the opposite is true. On-prem files and data are at a particularly high risk for disaster scenarios—but it goes deeper than that. If your organization only has one copy of an important supplier invoice, its loss or damage can’t be reversed.  

Additionally, most on-premise systems lack a way to track any suspicious or fraudulent activity and patterns. With payment fraud on the rise, this is a critical gap in capabilities that modern businesses can’t afford to ignore. 

A cloud-hosted automation solution, however, not only updates regularly to maintain data accuracy but is also configured with security options that on-premise systems lack the ability to perform. Automated security updates, enhanced compliance certifications, ease of management by a dedicated provider team—all of these work to provide organizations with a level of security that on-premise solutions simply can’t.  

If your business is ready to make the switch from an on-premise automation solution to a cloud-hosted one, DocuPhase is here to help. Our end-to-end, cloud-based automation solutions can transform your important back-office processes and cut down on your on-prem costs. Schedule a demo with one of our experts today!